Company/Regulator Secretary

Permanent Position

This position is now closed

Closed on 22 August 2021

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This position reports to the Chairperson of the Ports Regulator and the Chief Executive Officer. The Company/Regulator Secretary is required to provide comprehensive company secretarial and governance support and services to the Ports Regulator.

Position Purpose:

• Ensure effective functioning of governance structures and promote high standard of corporate governance across the organisation
• Co-ordinate and facilitate Regulator/Committee meetings, including meeting packs for all meetings
• Develop Regulator work plan, schedule Regulator meetings, liaise with Chairperson, Committee Chairpersons and CEO to prepare meeting agendas
• Arrange, prepare and disseminate agendas for Regulator/Committee meetings
• Ensure that the proceedings of the Regulator/Committee meetings are accurately minuted/recorded
• Facilitate approval of Annual Regulator/Committee work plans
• Monitor Regulator/Committee action plans to ensure plans are being addressed timeously and obtain feedback on specific agenda items
• Maintain Regulator records and registers, including a Declaration of Interests Register
• Facilitate logistical arrangements for Members, including preparation of monthly Remuneration Schedules
• Develop/review Regulator/Committee structures and Charters/Terms of Reference on an annual basis
• Attend to annual review/drafting of Terms of Reference, schedules and other legal instruments
• Monitor compliance with good corporate governance practices and legislative instruments
• Draft Governance Compliance Checklists and submit Quarterly Governance Reports
• Provide detailed guidance to Members on their legal duties, powers and responsibilities
• Keep abreast of all legislation, regulatory and corporate governance developments that may influence the organisation’s operations and ensure that Regulator Members are informed when making decisions
• Makes the relevant parties aware of any law relevant to or affecting the Regulator
• Manage and review Delegations of Authority and applicable governance policies
• Facilitate Members induction and training and ensure regulator training is conducted on key legal, governance and regulatory obligations
• Conduct Annual Member/Committee Performance Evaluations
• Contribute to Annual Reports of Entity and dissemination thereof
• Present reports and fulfil ad hoc requests of the Regulator members

Required qualifications and experience:

• A LLB Degree. A Master’s Degree (LLM) will be an added advantage
• Been admitted as a Legal Practitioner (Attorney or Advocate)
• 5-10-years relevant experience in a legal environment or in a public sector corporate secretariat environment
• Membership of the Chartered Governance Institute of Southern Africa or Chartered Secretaries Southern Africa (added advantage)

Knowledge required:

• Knowledge of governance best practices and compliance in terms of King IV Code
• In depth knowledge of legislation, regulations, frameworks and other instruments applicable to the public sector
• Knowledge and experience in Board/Committee processes
• An understanding of strategic, operational and risk identification and risk management

Skills required:

• Good Interpersonal skills
• Commumication
• Problem solving
• Decision making
• Leadership
• Must be able to work under pressure and meet strict deadlines
• Computer literacy
• Planning and organising
• Negotiation
• Analytical
• People Management

The Ports Regulator is an equal opportunity employer.

The position will be based in Durban, and will entail occasional travel. A competitive remuneration package will be offered to the successful applicant commensurate with their qualifications and experience within the regulatory environment and the Regulator’s policies.

Note: Candidates will be subjected to a round of internal testing together with criminal checks and qualification verification.

Applications must consist of the following:

• A comprehensive letter of application which includes:
  • Notice periods required in current position
  • Date of availability to commence employment
  • Employment Equity status
  • Residence status (RSA citizen, etc)
• A complete CV attached thereto, which includes:
  • Thorough academic and work history
  • Languages spoken and proficiency
  • Responsibilities in each position held
• A copy of Identity Document
• Certified copies of all qualification certificates

For any enquiries regarding the position, email .